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Civil Registrar’s Office (MCRO)

MCRO

DUTIES OF THE LOCAL CIVIL REGISTRAR

the Local Civil Registrar shall:

  1. Accept all registrable documents affecting the civil status of persons;
  2. Transcribe and enter immediately upon receipt all registrable documents in the appropriate civil register;
  3. Send to the office of the Office of Civil Registrar-General within the first ten days of each month;
  4. Issue certified transcript of Xerox copy of any certificate or document registered upon payment of prescribe fees;
  5. Classify and bind all registered certificate or documents;
  6. Index the registered certificate or documents to facilitate verification;
  7. Administer oath free of charge for civil registration purposes;
  8. Perform such other duties as maybe necessary relative to civil registration and collaborate with the regional/provincial/municipal census officer of the PSA as the case maybe, in conducting educational campaign for improving the level of registration to implement fully PD No. 651, BREQUS servicing, Republic Act No. 9048, Republic Act No. 9255, Republic Act No. 9048 and Republic Act No. 10172.

REGISTRABLE CERTIFICATES, JUDICIAL DECREES/ORDERS AND LEGAL INSTRUMENT THAT SHALL BE PRESENTED TO THE CIVIL REGISTRAR ARE THE FOLLOWING:

  1. Properly accomplished certificates;
  2. Municipal Form No. 102 – Certificate of Live Birth (COLB)
  3. Civil Registrar General Form No. 101 – Certificate of Foundling
  • Municipal Form No. 103 – Certificate of Death
  1. Municipal Form No. 103-A Certificate of Fatal Death
  2. Municipal Form No. 97 – Marriage contract
  3. Original copy of judicial decree issued by competent court such as:
  4. Annulment of marriage
  5. Legal separation
  • Judgement declaring marriage void from the beginning
  1. Judicial determination of filiations
  2. Adoption
  3. change of name
  • Naturalization and civil interdiction
  • Original copy of legal instruments affecting the civil status of person such as legitimating, acknowledgment of natural child, election of Philippine citizenship, and voluntary emancipation of minor
  1. Original copy of such other registrable documents affecting the civil status of a person.

REGISTRATION PROCEDURES OF VITAL AND OTHER REGISTRABLE DOCUMENTS:

BIRTH

  1. As general rule birth of a child shall be registered with 30 days from the time of birth in the office of Civil Registrar of the place where it occurred.
  2. However if a child was born in vehicle, vessel or airplane in transit within the Philippine territory, the registration shall be made in the office of the Local Civil Registrar of the place of destination or at the residence of the mother if resident of the Philippines.
  3. The physician, nurse, midwife or hilot who attended the birth, or the hospital or clinic administrator, if the birth was in a hospital or clinic, or in their default, either parent of the new-born child or any person having knowledge of such birth has the duty to report the same to the office of the Local Civil Registrar concerned.
  4. The parents or the responsible members of the family and the attendants at birth referred to the above , shall be jointly in case they fail to register the newborn child or any person having knowledge of such birth has the duty to report the same to the Office of the Local Civil Registrar concerned.
  5. The Barangay Secretary of the municipality shall assist the Local Civil Registrar in the registration of birth, deaths and marriages occurring in his jurisdiction. ( sec. 95 (3) (f) local government code)
  6. The child born in lawful wedlock shall be reported as legitimate, those born out of lawful wedlock are illegitimate.
  7. The registration of illegitimate child, the birth certificate shall be signed and sworn to jointly by both parents or by the mother alone, if the father refuses. In the latter case, it shall not be permissible to state or reveal in the birth certificate the name of the father who refuses to acknowledge the child or give therein any information by the father could be identified, in which case the child shall bear the family name of the mother.
  8. In the event that the birth certificate of an illegitimate child for registration to the Local Civil Registrar was not sign by both parents, the hospital authorities or the attendant of birth shall indicate in the document the reason or reasons why the parents failed to signed the document and the Local civil Registrar shall for statistical purposes, accept to register the birth in which case a notation to that effect shall be written on the upper right hand margin of the certificate.
  9. An illegitimate child whose parents contracted marriage before or after registration of the birth shall be considered as legitimated by subsequent marriage.
  10. A supplemental report of birth may be filed in the case of a child who was registered without any first, last or full name, if the name that was given is baby boy, baby girl, baby, boy or girl only, as the case may be. Likewise the insertion or other omitted data at time the event was originally should be allowed in the same way that an omitted name could be supplied later of the supplemental report of birth.
  11. The supplemental report of birth may be filed by either parent of a child upon discovery that a child was registered without any first, last or full name, In filing a supplementary report of birth, parent either one of them shall execute an affidavit indicating the place and date of birth of the child, the first name, last or full name to be added, the reason for the delay in giving the child a name and the purpose of filling of supplemental report of birth. If the person filing the supplemental report of the birth is not the parents of the child, he shall present an affidavit indicating the first, last and full name to be added, the parentage of the child date and place of birth, the reason and cause of delay in giving the child a name and the purpose of filling the supplemental report of birth.
  12. The supplemental report of birth shall be accomplished in Municipal Form No. 102 (Certificate of Live Birth) and should be filled up only with respect to province, city/municipality, Local Registry Number, items, 1, 14, 15 (a) and 16 (a).
  13. The certificate of birth shall be mark ‘’Supplemental Report of Birth’’ and shall be presented for annotation in the register of birth of the office of the Local Civil Registrar where it was originally registered.
  14. Upon receipt of the application, the Local Civil Registrar shall enter in the corresponding space in the birth register the first, last or full name given in item 16 of the certificate without erasing any entries therein as well as in the original copy of the certificate of birth filled in his office.

EXPOSED OR ABANDONED CHILD OR FOUNDLINGS:

  1. A child committed in an orphanage or charitable institution where the parents and facts surrounding the birth are not known shall be considered a foundling, an exposed or abandoned child. The finder or head of the orphanage or charitable institution where the child is committed shall report the child for registration in the office of Local Civil Registrar nearest to the residence of the finder or the orphanage or institution by mean of sworn statement stating place and time of finding or when the child is taken into custody and such other circumstances relating to the findings of a child. Such report shall be made within 30 days from the date of findings or the date when the child was taken into custody.
  2. For purposes of registration, a certificate of foundling (CRG Form No. 101) shall be duly accomplished by the finder or head of the orphanage or charitable institution who may give a child a name the certificate of foundling shall be entered in the registered of foundling.

DEATH

  1. No human body shall be buried without a certificate of death issued either by the Local Health Officer or attending physician.
  2. Registration of death shall be made in the office of the Local Civil Registrar of the place where it occurred within 30 days from the time of death (sec. 5 PD 651)
  3. It shall be the responsibility of the physician who last attended the deceased or the administrator of the hospital or clinic where the person died, to prepare the proper death certificate and certify as to the cause of death of the deceased. The death certificate shall be forwarded within 48 hours after death, to the health officer who shall examine the completeness of every entry in the certificate of death and then affix his signature at the lower right hand corner of the certificate and direct its registration in the office of the Local Civil Registrar of the place of death.
  4. It shall be the responsibility of the nearest relative or person who has knowledge of the death to report the same within 48 hours after death to the local Health Officer or his authorized representative if the deceased died without medical attendance. The Local Health Officer before issuing death certificate shall first examined the deceased and shall certify as to the cause of death and direct its registration in the office of the Local civil Registrar within the time prescribed.
  5. An infant who dies without having been registered as a live birth shall be registered both for birth and death.
  6. The death of a person in vehicle, airplane or vessel while in transit within the jurisdiction of the Philippines and where the exact place of death could not be determined, the certificate of death shall be issued by the Local Health Officer of the placer of burial and shall be registered in the office of the Local Civil Registrar of the said city/municipality.
  7. For the death of a person in a vehicular accident, airplane crash or shipwreck within the jurisdiction of the Philippines and the site of the accident or the place where the victim was found could not be shall be registered in the office of the Local Civil Registrar of the said city/municipality.
  8. The death of a person aboard a vessel in the high seas shall be registered in the office of the Civil Registrar of the place of burial upon presentation of the certificate of death issued by the Health Officer of the said place or by the ship doctor, if any otherwise; the ship captain shall issue a death certificate.
  9. In the preceding paragraph, if the person was buried or drowned in the high seas and the body was not recovered, registration shall be in the last known address of the deceased in the Philippines. The ship doctor or captain or the Local Health Officer in the exercise of his wise discretion may issue the death certificate.
  10. If the deceased person was not attended to by the physician and there is no Local Health Officer assigned in the locality to issue the death certificate, the Mayor, councilor or secretary of the municipal board for purposes of burial is authorized to issue the certificate of death and the same shall be accepted for registration by the Local Civil Registrar concerned.
  11. After registering the death, the Local Civil Registrar shall place a remark on the upper right hand margin of the certificate ‘’Registered under P.D. No. 856’’. The same remark shall be written under the remarks column opposite the original entry in the death registered.
  12. The Local Civil Registrar of a neighboring city/municipality or the place of burial shall accept for registration the death of a person who died in a place where registration is not possible because of dangerously existing peace and order condition. In such cases, the death certificate shall be issued by the Local Health Officer, if the decease is a civilian and by the army physician if the deceased is a member of the arm forces of the Philippines.

FATAL DEATH

  1. Any fetus with human features which dies prior to its complete expulsion or extraction from mother’s womb shall be registered as fetal death.
  2. A fetus with an intra-uterine life of seven months or more and born alive at the time it was completely delivered from the maternal womb but died later shall be registered in the register of birth as well as in the register of death.
  3. A fetus with an intra-uterine life of less than seven months is not deemed born if it dies within twenty four hours after its complete delivery from the mother’s womb and therefore does not require registration. However, for statistical purposes, certificate of birth and death shall be forwarded to the office of civil Registrar and office of Civil Registrar General. 

MARRIAGE

 A.) Under article 56 of the Civil Code, marriage may be solemnized by :

  1. Chief Justice and associate Justice of the supreme court
  2. Presiding Justice and Justices of the court of appeal
  3. Judge of the court of First Instance
  4. Mayors of cities/Municipalities
  5. Municipal Judges and Justices of peace
  6. Priests, rabbis, ministers of gospel of any denomination, church, religion, or sect, duly registered, as provided in Article 92 of the Civil Code, and
  7. Ship captains, airplane chiefs, military commanders, consuls and vice consuls in special cases provided in Article 74 and 75 also of the Civil Code.

 B.) However, priest rabbis, ministers of gospel of any denomination, church, religion, or sect are required to secure authority to solemnize marriage from the OCRG (Office of the Civil Registrar General) Article 92 of the Civil Code. In every case the expiry date of this authority to solemnize marriage shall be indicated in the marriage contract just below the signature of the solemnizing officer.

C.) All person authorized to solemnize marriage shall prepare four (4) copies OF THE CONTRACT and send two (2) copies , Original and duplicate, to the Local Civil Registrar of marriage took place within the time specified in the Civil Code, depending upon the marriage is ordinary or exceptional character. One copy shall be given to the contracting parties and the remaining copy for the file of the solemnizing officer.

D.) In ordinary marriage, the time fix is fifteen (15) days from the day following the celebration of marriage (Article 68 Civil Code) while in marriage of exceptional character, the prescribe period is thirty (30) days (Article 73 Civil Code)

E.) The solemnizing officer in marriage of exceptional character shall indicate in the space provided in the marriage contract the particular provision of the Civil Code under which such marriage was performed. The Civil Registrar shall enter the same in the remarks column of the marriage register.

ANNULMENT OF MARRIAGE AND LEGAL SEPARATION

A.) In annulment of marriage or legal separation, it shall be the duty of the successful petitioner to send within 10 days after the order of the court has become final, the original copy of the said to the Local Civil Registrar of the City or Municipality where the order was issued, for registration. The petitioner shall also send a copy to the Local Civil Registrar of the place where marriage in question, was solemnized for annotation in the marriage register. The annotation shall be made as follows: Annulment or Legal separation, as the case may be, giving the name of the Judge and the court which issued the decree, case number, place and date of issue.

Instrument of legitimating and acknowledgement

  1. The instrument of legitimating of children by subsequent marriage shall be recorded in the register of Legal Instruments in the office of the Local Civil Registrar of the place where the birth was register. The instrument shall be accompanied with the affidavit of acknowledgement executed by the natural parents together with the copy of the marriage contract.
  2. For a child to be considered legitimated by subsequent marriage, it is necessary that (1) the parents could have legally contracted marriage at the time the child was conceived; (2) that the child has been acknowledged by the Parents before or after celebration of their marriage. (3) the acknowledgement has been made with the consent of the child, if of age, or with the approval of the court, if a minor, unless it has been made in the certificate of birth, a will, a statement before a court of record, or in any authentic writing.
  3. The full name, after legitimating, is the original given name of the child followed by the family name of the acknowledging father.
  4. The original family name of the child as appearing in the register of Birth shall not be erased or deleted, But in the remarks space shall be written ‘’Legitimated by Subsequent Marriage’’ indicating the family name which a child shall bear by virtue of legitimating also giving reference to the entry number in the Register of Legal Documents.
  5. Registration of acknowledgement of a natural child shall be made in the Register of Legal Instruments.
  6. It shall be the duty of a parents or parent who executed the instrument of acknowledgment to send the original copy to the Local Civil Registrar of the municipality where the birth of the acknowledge child was registered not later than twenty days after the execution of the instruments, for the registration in the register of legal instruments and proper annotation in the register of birth.
  7. The original family name of the child appearing in the register of Birth shall not be erased or shall be written ‘’acknowledged’’ indicating there in the full name the child shall bear by virtue of the acknowledgement, giving reference to the entry number in the Register of the Legal Instruments.

DECREES OF ADOPTION, CHANGE OF NAME, AND NATURALIZATION, REPATRIATION AND ELECTION OF PHILIPPINE CITIZENSHIP

  1. Adoption, change of name and naturalization are secured only through judicial proceedings, hence, the Local Civil Registrar shall enter in the appropriate civil register only final orders and decrees issued by a competent court
  2. Decree of adoption, change of name, naturalization and other special actions regarding civil status of persons, shall be registered in the appropriate civil register of the office of the Local Civil Registrar of the City/municipality where the decree was issued.
  3. The petitioner or interested party shall furnish the Local Civil Registrar of the place where the event was originally registered and original copy of the decree of adoption, change of name or naturalization, as the case may be. The Local Civil Registrar shall then indicate in the Civil Register the name of the subject party, case number, name of judge and court that issue the decree/order, date issued, register number and date of registration.
  4. In case of adoption, the original family name of the child appearing in the register of birth shall not be erased or deleted but necessary notations shall be made in the remarks column showing the family name which the child shall bear by virtue of adoption, indicating the special proceeding number, name of judge and court that issue the decree/order, entry number and the date of registration in the Register of Court Decree/Order.
  5. Whenever a certified copy of the birth certificate of the adopted child is issued, the original given name of the child must appear, followed by the family name of the adopting person.
  6. A decree of adoption issued by foreign court is acceptable for registration in the Philippines and the same shall be registered only in the Local Civil Registrar of Manila.
  7. After registration the Local Civil Registrar of Manila shall furnish the copy to the office of the Local Civil Registrar of the place where the birth was originally registered and another copy to Office of the Civil Registrar General.
  8. An adopted person shall be entitled to the issuance of an amended birth certificate wherein the name of an adopting person shall appear as parent of the adopted.
  9. In the case of change of name, the name appearing in the register of birth shall remain and the new name shall be indicated in the remarks column and whenever a certified copy of a birth is issued, the new name as ordered by the court shall appear.
  10. The instrument of repatriation and the oath of allegiance shall be filed in the office of the Civil Registrar of the City/Municipality where the instrument was executed.
  11. Where the repatriation was the result of an order issued by the court, the order of repatriation shall be registered in the office of Local Civil Registrar of the place where the court is functioning.
  12. The instrument of option to elect Philippine Citizenship shall be registered in the office of the local civil registrar of the city/municipality where the instrument was executed not later than 30 days from the date of execution and upon payment of required fee.
  13. After registration of instrument of election, the Local Civil Registrar shall furnish the office of the Civil Registrar-General and the Solicitor General a copy of each of the document.
  14. Only legitimate children of an alien father and a Filipino mother at the time of marriage to her alien husband are entitled to elect Philippine Citizenship under the 1935 constitution of the Philippines and commonwealth Act 625 upon attaining the age of majority.
  15. An election of Philippine citizenship executed, subscribed and sworn to before Philippine Consular officer abroad shall be registered in the office of the Local Civil Registrar of Manila.

PROCEDURE ON DELAYED REGISTRATION  

Birth

  1. Birth reported later than 30 days after birth shall be considered delayed and shall comply with the following requirements for registration.
  2. Immunization card
  3. Voter’s affidavit
  • Marriage contract-married
  1. Baptismal
  2. Barangay certification stating the date and place of birth
  3. Cedula
  • ID’s (senior Citizen, driver’s license, postal, employment & etc)

a.) When the delay is 21 years and over the applicant person concern shall execute an affidavit stating the date place of birth, citizenship, civil status, name of spouse if married, reason or cause of delay and the purpose of applying for delayed registration of birth

b.) If the delay was due to the fault of the hospital or clinic, the hospital or clinic administrator shall execute the required affidavit. If the child has no parents or if the parents are out of the country, the guardian shall accomplished the form and execute the affidavit as to the fact and circumstances surrounding the birth and parentage of the party applicant.

c.) Delayed registration of birth, like ordinary registration made at the time of birth, shall be filed at the office of the Local Civil Registrar of the place where the birth occurred.

d.) Upon receiving the application for delayed registration of birth, the Local Civil Registrar shall examine the certificate of birth whether it has been completely and correctly filled up. A notice to the public on the pending application for delayed registration shall be posted on the bulletin board in the city/municipal hall for a period of ten days.

e.) After ten days no opposes the registration , the veracity of the statement made in the supporting affidavit especially with the respect to the following:

  1. His parentage of the applicant.
  2. His exact place and date of birth
  3. Present employment or occupation
  4. The reason or cause of the delay in reporting the birth and the purpose for registration.

f.) If after proper evaluation of all documents presented, the Local Civil Registrar is convinced beyond doubt that the applicant was really born within the jurisdiction of his Civil Registry Office and of the aforementioned parents given in the certificate of birth and findings that the said birth was not registered, he shall accept and register the delayed report of birth.

g.) When the application for delayed registration of birth is filed in behalf of a person who is out of the country, there shall be presented in addition to the requirements provided for in rule 46, an affidavit by the applicant of filer that the person concern is out of the country.

h.) If the applicant is an alien, the passport, landing certificate or either travel documents showing the origin and nationality of each parent shall be presented in addition to the affidavit required.

DEATH

  1. Whenever a report or death was made beyond the period specified it is considered delayed and the person reporting the death shall be required to execute an affidavit to support the application stating the exact place and date of death, cause of death, whether or not the deceased was attended to by a physician, place of burial and the reason or cause of the delay in the registering the death.
  2. However, no delayed report of death shall be accepted for registration without a proper death certificate issued and certified by the attending physician, hospital or clinic administrator or local health officer of the place where the death occurred.
  3. Upon receipt of the application for delayed registration of death, the Local Civil Registrar shall examine the correctness of entries and shall post a notice in the bulletin board or any conspicuous places in the city/municipal hall for period of ten days to served notice to the public on the pending application for delayed registration of death.
  4. If after the 10 day period no opposition was filed, the Local Civil Registrar shall evaluate the veracity of the statements made in the supporting affidavit concerning the place and date of death; the probable cause of death; whether or not there was medical attendance, and if there was, the name of the physician; place of burial; and the reason or cause of the delay in reporting the death. If if after evaluation, the Local Civil Registrar is duly convinced that the deceased died within the jurisdiction of his city/municipality, he shall accept and register the delayed registration of death.
  5. The delayed report of death of a person whose body was not recovered and the cause of death was due to shipwreck, airplane crash or any other causes shall be registered in the last known address of the deceased in the Philippines. The ship officer in the exercise of his wise judgment may issue the certificate of death.

MARRIAGE

  1. In delayed registration of marriage, the solemnizing officer of person reporting or presenting the marriage contract for registration shall be required to execute and file an affidavit in support thereof, stating the exact place and date of marriage, the facts and circumstances surrounding the marriage and the reason or cause of the delay.
  2. Upon receipt of the application for delayed registration of marriage, the Local Civil Registrar shall examine the document for the correctness of the entries and shall post a notice in the bulletin board of the city/municipal hall for a period of 10 day to serve notice to the public on the pending application for delayed registration of marriage.
  3. If after 10 days period, no opposition was filed, the Local Civil Registrar shall evaluate the veracity of the statements made in the supporting affidavit and if found to be true and correct and he is duly convinced that the marriage took place within the jurisdiction of the his Civil Registry Office he shall accept and register the delayed report of marriage.
  4. Where the original or duplicate copy of the marriage contract could not be presented either because it was burned, lost or destroyed, a certificate issued in lieu thereof, by the church or solemnizing officer indicating date of said marriage base on their record or logbook shall be sufficient proof of marriage and the Local Civil Registrar may accept the same for registration.
  5. In case of doubt the Local Civil Registrar may verify the authenticity of the marriage certification by checking from the church record/log book and the solemnizing officer who performed the marriage and the church official who issued the certification.  

RULES COMMON TO DELAYED REGISTRATION OF BIRTH, DEATH AND MARRIAGE

A.)  Every case of delayed registration of birth, death and marriage shall be reported to the fiscal of the city or province for appropriate action under Section 17 of R.A. No. 3753. However, the action filed in court by the fiscal against the party for failure to register shall not suspend or stop the registration process neither it should be a ground for refusal by the Local Civil Registrar to register the delayed registration of the birth, death or marriage.

B.) In every case of delayed registration of birth, death and marriage, the entry in the Civil Register book shall be in red ink. A remark ‘’Late Registration’’ shall be stamp or type on the upper right hand margin of the certificate and whenever a certified copy thereof is issued, said remarks should be indicated.

C.) The Local Civil Registrar in all cases of delayed registration of birth, death and marriage shall conduct an investigation whenever opposition is filed against its registration by taking the testimonies of the party concerned and witness in form of questions and answer. After investigation the Local Civil Registrar shall forward his findings and recommendation to the office of the Civil Registrar General for appropriate action.

D.) The Civil Registrar General may, after review and proper evaluation, after review the proper evaluation, either authorize or deny registration.

 

Payment for the services rendered

  • Registration of birth ———————————————- P 30.00 within 30 days

After 30 day but not more than 6 month ——————————– P 30.00 plus 20.00 penalties

After months but less than 1 year —————————————- P 30.00 plus 30.00 penalties

Delayed Registration 1 year and above ———————————- P 80.00 plus P5.00 per year.

  • Registration of Death ——————————————— P 30.00
  • After 30 day but not more than 6 month ————————- P 30.00 plus 20.00 penalty
  • After months but less than 1 year ——————————— P 30.00 plus 30.00 penalty

Delayed registration ——————————————————- P 80.00 plus P5.00 per year.

  • Registration of Marriage contract ——————————— P 50.00

Delayed registration ——————————————————– P 80.00 plus P5.00 per year.

  • Application for marriage license———————————– P 252.00 – for res .of san Isidro

For one party is not residence of San Isidro ——————————- P 352.00

For one party is foreigner —————————————————  P 1,000.00

  • Certification of Marriage contract ———————————-  P 70.00
  • Certification of Birth————————————————– P 70.00
  • Certification of Death————————————————- P 70.00
  • Filing Fee CCE – R.A. 9048 —————————————— P 1,000.00
  • Filing Fee R.A. 9048————————————————— P 300.00
  • Filing Fee CFN – R.A. 20172 —————————————-  P 3,000.00
  • Issuance of annotated Documents ———————————– P 150.00
  • Processing fee R.A. 9048 ——————————————— P 300.00
  • Processing of BREQS ————————————————– P 250.00
  • Registration of Election of Phil. Citizenship ————————- P 200.00
  • of affidavit of legitimating ——————————————— P 200.00
  • of Court Decision ——————————————————- P 200.00
  • of Annulment of Marriage ——————————————— P 200.00
  • of Affidavit to Use Surname of the father —————————– P 250.00
  • Request of Annotation SECPA —————————————– P 150.00
  • CFN Fee RA 9048 for migrant —————————————– P 1,000.00
  • True copy of birth ——————————————————– P 50.00
  • True copy of Death —————————————————— P 50.00
  • True copy of Marriage ————————————————— P 50.00

For more information please see the Municipal Civil Registrar’s Office of San Isidro, Davao Oriental or call Contact Number 09177175573.